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Senior Medical Editor

New York, New York, United States

About Us

Virgo Health works for pharmaceutical, biotech, and device companies to inform and educate healthcare professionals about the latest developments in clinical research and therapeutic approaches. We leverage our meetings, digital, and interactive expertise to understand what’s easy and relevant for healthcare professionals to engage with. We tailor our content and design it to offer choice and active participation. Real, relevant, and human.

Job Overview

The senior medical editor assists in the development and delivery of high-quality medical education materials. This diverse role encourages best practices and use of health education processes across editorial services and the wider team.

Core Responsibilities

Editing

• Copyedits, styles, and proofreads all materials, including slide decks, scripts, and communications

• Fact-checks materials

• Owns the detail of daily work on the brand: primarily responsible for creating and maintaining style/claim sheets for their brands and communications reporting (ie, timelines)

• Prepares materials and references for medical-legal review; manages upload of files and tagging/linking in Veeva Vault

• Ensures all written communication produced aligns with Virgo quality and house style/client style (as appropriate)

• Acquires figure/table permissions and maintains permissions tracker

• Ensures adequate therapy area knowledge to actively interrogate copy and assist team in identifying errors

• Sets up and ensures maintenance of appropriate filing systems and databases and delivers specific training as appropriate

• Ensures adherence to editorial SOPs and proactively recommends improvements to teams (share best practice)

• Undertakes specific writing projects, eg, development of biographies, and where appropriate incorporates basic client/author comments (under the direction of a medical writer)

• Undertakes advanced literature and broader internet searches to support medical writers and liaises with external services as required to initiate more complex searches

• Provides on-site meeting support as appropriate

• Assists account teams in compiling the results to program evaluations completed at live programs

Relationship Building

• Builds professional relationships with external suppliers (eg design, digital, printers), provides full briefs, and deals with any issues arising relating to specific aspects of projects

• Liaises with other external contacts (eg, obtains materials and permissions) and ensures documented approval

• Role models professional and positive qualities within the organization

Team Working

• Excellent communication skills • Is an integral member of the team, contributes to meetings, flags priorities, helps drive deadlines, and chases comments

• Demonstrates significant knowledge of agency procedures, issues faced, and contributes to problem resolution

• Develops timetables in conjunction with Account and Creative teams Knowledge and Industry Awareness

• Thorough knowledge of AMA style and FDA regulations

• Demonstrates in-depth knowledge in multiple therapy areas

• Keeps updated on Good Publication Practice (GPP) and other regulatory bodies that have an impact on client business

• Keeps updated on new developments within the medical education industry

Project Management 

• Estimates editorial hours for input into budgets

• Plans workload and proactively highlights resource gaps and recommends solutions 

• Manages and coordinates materials through studio to print-ready stage, including consideration of style, layout, design, color, formatting, compliance, and proofreading

• Works within agreed deadlines and budgeted hours to complete projects

• Manages additional support (freelance) that may be brought in on the brands

 Experience/Skills Required

• Excellent attention to detail

• Excellent copy-editing and English language skills

• Excellent organization and administration skills and ability to multitask

• Excellent verbal and written communication skills

• Working knowledge of copyright law and procedures

• Coaching/mentoring skills

• Ability to prioritize and work under pressure

• Systematic and logical approach to planning

• Experience with Veeva Vault or similar systems a plus Level of Experience

• 3-5 years of experience at a healthcare communications agency Qualification

• Educated to degree level (or preferably higher) in a medical/science discipline

Virgo Characteristics

• Team player

• Passionate commitment

• Professionalism and client focus

• Open communication

• Self-development

• Detail focus

• Organization

• Reliable

• Conscientious

• Commercial awareness

• Embraces change

Key Performance Indicators

• Client feedback

• Annual performance objectives and performance appraisal

• Quality of edited materials

Salary: $85,000-$110,000

Virgo is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.