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Team Administrator, £30-35k (depending on experience)

London, England, United Kingdom

About Virgo:

Virgo Health is a specialist health communications agency, part of the GOLIN group and the wider IPG network of companies with more than 200 offices around the world as well as hubs in London, New York and Chicago. We are passionate about helping people to make better decisions around health and wellbeing. Whether its clinicians selecting the best treatment, patients understanding their disease better or empowering consumers to self-treat, we always make sure that the human aspect is at the heart of what we do. We work with pharmaceutical, diagnostic and consumer health companies, industry bodies, public and private health providers as well as patient organisations.

When we choose to work in healthcare, we choose to work in an industry with people at its heart; we celebrate our differences and how we complement each other. But at Virgo, ‘Being Human’ is what unites us, and it’s fundamental to our culture. We show empathy and support for each other to grow our skills, embracing inclusive and flexible ways of working and rejecting outdated workplace culture. We have a brilliant team that works well together to deliver effective content and to celebrate our successes.

The Role:

We are seeking a highly organised and proactive Team Administrator to provide administrative support to our team. This role will involve managing daily operations, coordinating team schedules, and ensuring smooth workflow across various activities. The ideal candidate will have excellent organisational skills, attention to detail, and the ability to work collaboratively within a fast-paced environment.

This role is based in our Shoreditch office, and there is a requirement to be in the office 2-3 days per week (more as required for events and in-person meetings).

What will you be doing?

• Administrative Support: Manage administrative tasks including scheduling meetings, coordinating team calendars, and booking meeting rooms and catering
• Event Planning: Organise all social events throughout the year, including the annual summer party and Christmas lunch. Support with ad-hoc client events when needed
• Meeting Coordination: Arrange senior leadership team meetings on behalf of Virgo’s Managing Director
• Office Management: Handle office supplies, equipment, and other administrative resources to ensure smooth team operations
• Travel Arrangements: Coordinate travel and accommodation for team members as required for business trips
• Budget Assistance: Manage an assigned budget for all office expenditures and administer expenses for the team or department as needed
• General Support: Provide ad-hoc administrative support to the team and management to ensure daily operations run efficiently

Skills/requirements:

• Proven experience as a Team Administrator, Office Assistant, or similar role
• Strong organisational and multitasking skills with the ability to prioritise tasks effectively
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software
• Ability to work well independently and as part of a team
• Detail-oriented with a high level of accuracy and efficiency
• Discretion and confidentiality when handling sensitive information

What do we offer?

• Competitive salary and benefits
• Flexible working, 2 days per week in the office
• 6 weeks annual leave
• Monthly well-being allowance
• A fantastic office space in Shoreditch with a dog friendly policy
• Industry-leading gender neutral family friendly policies
• many other perks!

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At IPG we are proud to be a Disability Confident Employer. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.